Minutes of Pre-bid Meeting e-Tender No: RBI/Kolkata Regional Office/Estate/12/24-25/ET/356 e-Tenders in two parts (part-I and II) are invited for "Annual maintenance contract (AMC) for operation, maintenance & Upkeep of HT/LT Sub-Station and operation of DG sets at Bank’s Main Office Premises (BMOP), ZTC 8 council house street and Bank’s Property at 6 Royd Street, KOLKATA.” 1. The work is estimated to cost Rs.29,00,000/- (Rupees Twenty nine lakh only) and the Contract will be started from 14th day after the date of written order to commence work. It may be noted that validity of contract is 3 (three) years (to be renewed every year based on satisfactory performance). 2. The e-tender forms will be issued only to the empaneled vendors enlisted in the list of empaneled vendors maintained by RBI, KOLKATA office for the period 2024-27. 3. e-Tender documents will be available at MSTC website i.e., www.mstcecommerce.com on August 22, 2024 at 17:00 Hrs onwards. This e-Tender needs to be mandatorily filled up / online submission through MSTC website i.e., www.mstcecommerce.com. Deadline for filing up and submitting the e-Tender is up to 11:00 Hrs. on September 23, 2024. Part I of the e-Tender will be opened at 11:30 hrs on September 23, 2024. Detailed guideline on the process to submit e-Tender by the vendors have been mentioned in Annexure 1 following the Schedule of Tender (SOT). After scrutiny of part I of the e-Tender document along with supporting documents, if any of the contractors is not found to possess the required eligibility, their e-Tenders will not be accepted by the Bank for further processing. 4. Filled and signed Tender documents (i.e. Part-I only) in prescribed form shall be uploaded on MSTC website. However, an earnest money deposit (EMD) of ₹58,000/- (Rupees Fifty Eight Thousand only) shall be deposited by all the tenderer through NEFT in favour of Reserve Bank of India, KOLKATA in the Account No. 186003001 & IFSC: RBIS0NMPA01 Proof of remittance with transaction number (scanned copy) shall be attached / uploaded. The bidders are also advised to send the proof of remittance with transaction number (scanned copy) to estatekolkata@rbi.org.in before 17:00 Hrs. on September 22, 2024. Part-II (Price bid) shall be opened of the eligible tenderer on a subsequent date which will be intimated to the tenderers by a system generated mail / message. 5. The applicants / Tenderers have to upload all annexure / documents mentioned in the tender on above mentioned website. 6. The Bank shall obtain reports on past performance of the tenderer from his clients and bankers. The Bank shall evaluate the said reports before opening of the Part–II of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender and his EMD shall be returned back to him as it is. The Bank is not bound to assign any reason for doing so. 7. The Bank is not bound to accept the lowest e-tender and reserves the right to accept either in full or in part any e-Tender. The Bank also reserves the right to reject all the e-Tenders without assigning any reason, therefore. Regional Director, KOLKATA Place: KOLKATA Date: SCHEDULE OF TENDER NOTE: THIS IS A LIMITED TENDER ENQUIRY. ONLY THOSE BIDDERS / VENDORS WHO ARE EMPANELLED AS VENDORS WITH RESERVE BANK OF INDIA, KOLKATA FOR SUCH WORKS GIVEN BELOW UNDER RESPECTIVE CATEGORY ARE ELIGIBLE TO PARTICIPATE IN THIS TENDER. BIDDERS ARE ADVISED TO CHECK WITH RBI, KOLKATA REGARDING THEIR ELIGIBILITY FOR THIS TENDER BEFORE PARTICIPATING. 1. e-Tender No. | RBI/Kolkata Regional Office/Estate/12/24-25/ET/356 | 2. Name of the Work: | Annual maintenance contract (AMC) for operation, maintenance & Upkeep of HT/LT Sub-Station and operation of DG sets at Bank’s Main Office Premises (BMOP), ZTC 8 council house street and Bank’s Property at 6 Royd Street, KOLKATA. | 3. Mode of Tender: | e-Procurement System, Online (Part I – Techno-Commercial Bid and Part II - Financial Bid) through the website https://www.mstcecommerce.com/eprochome/rbi | 4. Date & time from which NIT (along with complete tender documents) will available to the parties to download at website: https://www.mstcecommerce.com/eprocn | On August 22, 2024 from 17:00 hrs onwards. | 5. Date and venue of the Pre-Bid Meeting (offline) | On September 13, 2024 at 01:00 pm Venue: - Estate Dept. Reserve Bank of India, 3rd Floor, KOLKATA-700 001. | 6. Estimated cost of the work: | Rs.29,00,000/- (Rupees Twenty Nine Lakh only) | 7. Earnest Money Deposit (EMD) | ₹58,000/- (Rupees Fifty Eight Thousand only) shall be deposited by all the tenderer through NEFT in favour of Reserve Bank of India, KOLKATA in the Account No. 186003001 & IFSC: RBIS0NMPA01 Kindly mention your name/ company name in the NEFT Transaction remarks. The intended bidders are also advised to upload / send the proof (scanned copy) of remittance of EMD with transaction number to the e-mail ID : estatekolkata@rbi.org.in | 8. Last date of submission of NEFT transaction details / Bank Guarantee for EMD | Before 17:00 hrs, on September 22, 2024 | 9. Performance Bank Guarantee (PBG) | 10% of Contract amount. “Submission of Performance Bank Guarantee shall be ensured as stipulated in the tender. In case of delays in submission in unavoidable circumstances, charges for delay in submission of Performance Bank Guarantee shall be recovered from the bills of the contractor at Bank rate.” | 10. Validity of quoted rate | One year from the date of issuing of work order (to be renewed every year based on satisfactory performance) | 11. Bidding start date of Techno-commercial Bid and Financial Bid at https://www.mstcecommerce.com/eprochome/rbi | August 22, 2024, from 17:00 hrs onwards. | 12. Date of closing of online e-Tender for submission of Techno-commercial Bid and Financial Bid | September 23, 2024, up to 11:00 hrs. | 13. Date & Time of opening of Part-I (i.e. Techno-Commercial Bid) | On or after September 23, 2024, 11:30 hrs. | 14. Date & Time of opening of Part- II (i.e. Financial Bid) | Will be intimated through system generated mail / message. | 15. Transaction fees | Charges for participation in e-procurement will be made to M/s MSTC Ltd. through MSTC Gateway/NEFT/RTGS in favour of MSTC Limited or as advised by M/s MSTC Ltd. | 16. Tender fees for download from portal | Nil | |