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Date of Publish : May 28, 2007
Tender Notice Inviting Applications for Empanelment of Contractors for AC Works

RESERVE BANK OF INDIA
ESTATE DEPARTMENT
BHUBANESWAR

Reserve Bank of India, Estate Department, Bhubaneswar invites applications for empanelment of AC Contractors/firms with 5(five) years experience in supply, installation, testing and commissioning of Central air conditioning system estimated at a cost of Rs.200 lakh for Bank's Office Building at Bhubaneswar.

Only air conditioning contractors/firms with 5(five) years experience in supply, installation, testing and commissioning of AC systems with screw or centrifugal chiller packages and fulfilling the following criteria are eligible to apply in the prescribed format.

Sl.No

Description of item

 

1

Name of the Office

Bhubaneswar

2

Estimated Cost

Rs.200 lakh

3

Executed minimum two works costing
invidually in last 5(five) years

Rs.100 lakh

4

Yearly turnover(during last three years)

Rs.60 lakh

5

Full fledged service set up

Bhubaneswar or Kolkata

Application forms will be issued only to such applicants who produce documentary evidence for fulfilling the qualifications prescribed above from 28.05.2007 to 20.06.2007. Application forms (in duplicate) duly filled in and enclosed in a sealed cover addressed to The Regional Director, Estate Department, Reserve Bank of India, Bhubaneswar-751001 shall be submitted on or before 2.00 PM on 20.06.2007.

Application forms can also be downloaded from the website www.rbi.org.in till 20.06.2007. After scrutiny, if any of the contractor is not found to posses the required eligibility, their application will not be accepted by the Bank for further processing.

The Bank reserves the right to withhold the issue of application forms to any party or reject any or all the applications without assigning any reason therefore.

Regional Director
Estate Department

(i) Instructions to the Applicants for furnishing information
(ii) Part I
(iii) Part II
(iv) Part III
(v) Part IV
(vi) Part V


Instructions to the Applicants for furnishing information as a part of pre-tender qualifications for
AC work of Bhubaneswar Office.

1. The Bank is preparing a panel of AC contractors/firms for work of Replacement of Central Air-conditioning system at Bhubaneswar office. The work involves supply, installation, testing and commissioning of Chiller package units, air handling units, pumps, cooling towers, piping, associated electrical works etc.

Only firms who have executed  minimum two similar works with Screw or Centrifugal Chiller Package  units, individually costing Rs.100 lakh during last five years, having turnover of Rs.60 lakh in the last three years and having services set up at Bhubaneswar or Kolkata only will be considered for empanelment.

2. Intending applicants are required to submit their full bio-data giving their details about their organisation, experience, technical personnel in their organisation, spare capacity, competence and adequate evidence of their financial standing etc. in the enclosed statement which will be kept confidential.

3. While deciding upon the selection of contractors emphasis will be given on the ability and competence of applicants to do good quality works within the specified time schedule and in close co-ordination with other agencies.

4. Decision of the Bank in regard to selection of contractors for issue of tender forms will be final. The Bank is not bound to assign any reason therefore.

5. Each page of the application form shall be signed. The application shall be signed by person/persons on behalf of the organisation having necessary authorisation/Power of Attorney to do so.

6. If the space in the proforma is insufficient for furnishing full details, the information shall be supplemented on separate sheets of paper stating therein the part of the statement and serial number. Separate sheets shall be used for each part.

7. Any letter or document accompanying the pre-tender qualification form shall be submitted in duplicate.

8. Applications containing false and/or inadequate information are liable for rejection.

9. While filling up the application with regard to the list of important projects completed or on hand, the applicants shall only include works with screw/centrifugal chiller package units which individually costing not less than Rs.100 lakh. Clients and Banker reports in the format given shall be submitted in a sealed cover alongwith the applications.

10. Clarifications, if any, required may be obtained from Estate department, Reserve Bank of India, Bhubaneswar-751001.

 

Signature of the applicant_____________________
Address___________________________________
__________________________________________


Part I – Basic Information for Bhubaneswar Office

1.

Name of the applicant/organisation and
address of the registered office.

 

2.

Type of the organisation (whether Sole Proprietorship/
Partnership/Private Limited/ Limited or Co-operative Body etc.)

 

3.

Name of the Proprietor/ Partner/ Directors of the
Organisation/ Firm.

(a)
(b)
(c)
(d)
(e)

4.

Details of Registration–(whether Partnership firm, Company etc.) –
Registering Authority, Date, Registration No. etc. mentioning the
business/ activity of the firm.

 

5.

Experience in the field of central air conditioning.

_____________years

6.

Whether service set up is available at Bhubaneswar or Kolkata.

 

7.

Detailed address of service set up.

 

 

8.

Technical personnel available in the organisation.

Details to be furnished in Part III

9.

Address of office through which the proposed work of
Reserve Bank of India will be handled and the name and
designation of the Officer-in-Charge.

 

10.

Adequate and satisfactory evidence to indicate financial
capacity of the organisation to undertake the said work with
names of Bankers and their full address.

 

11.

Banker's report addressed to The Regional Director, Estate
Department, Reserve Bank of India, Bhubaneswar in sealed
cover as per the format in Part IV is enclosed.

YES/NO

12.

Minimum two Client reports from the organisation where the works
costing more than Rs.100 lakh have been carried out during last five
years addressed to The Regional Director, Estate department, Reserve
Bank of India, Bhubaneswar in sealed cover as per the format in
Part V is enclosed.

 

13.

Yearly turnover of the company during last 3(three) years
(year wise) with necessary income tax clearance certificates.

2004-05

Rs.

2005-06

Rs.

2006-07

Rs.

14.

Ability to provide Bank Guarantee or other equivalent forms of
security from a Scheduled Bank.

 

15.

Whether any Civil Suit/ Litigation arisen in the contracts
executed during the last 5(five) years/ being executed.
If yes, please furnish the name of the project, employer,
nature of work, contract value, work order and date and
brief details of litigation.

Attach a separate sheet if required.

 

 

 

Signature of the applicant




Part II

(a) Previous Experience

List of Important Works Executed by the Firm during last five years costing Rs.100 lakh and above with Screw or Centrifugal Chiller Package unit.

Sl No

Name of work and location

Nature of work involved in the contract(e.g. offices, commercial establishments)

Name of owner and Architect. Also indicate whether Government or semi Government or Government of India Undertaking or Private Body with full address & full name of the official from the owners side for whom the work was executed.

Contract amount

Completion period

Whether the work was left incomplete or contract was terminated from either side. Give full details.

Any other relevant information including reason, if any, for delay in completion of work.

Stipulated

Actual

1

2

3

4

6

5

7

8

9

 

Signature of the applicant


(b) List of Important Works on hand costing Rs.100 lakh and above with Screw or Centrifugal Chiller Package unit.

Sl No

Name of work and location

Nature of work involved in the contract(e.g. offices, commercial establishments)

Name of owner and Architect. Also indicate whether Government or semi Government or Government of India Undertaking or Private Body with full address & full name of the official from the owners side for whom the work was executed.

Contract amount

Completion period

Whether the work was left incomplete or contract was terminated from either side. Give full details.

Any other relevant information including reason, if any, for delay in completion of work.

Stipulated

Actual

1

2

3

4

6

5

7

8

9


Signature of the applicant



Part III

List of Technical Personnel giving Details about their Technical Qualifications, Experience etc.

Sl No

Name

Age

Qualification

Experience

Nature of works
handled

Name of the projects
handled costing
more than Rs.___lakh

Date from which
employed in your
organisation

Any
other
remarks

1

2

3

4

5

6

7

8

9

 

Signature of the applicant

Note – Indicate other points, if any, to show your technical and managerial competency to emphasize any important point in your favour.



Part IV

FORM OF BANKERS' CERTIFICATE FROM A SCHEDULED BANK

The Regional Director
Estate Department
Reserve Bank of India
Bhubaneswar

This is to certify that to the best of our knowledge and information M/s./Shri……………… having marginally noted address, a customer of our bank are/is respectable and can be treated as good for any engagement up to a limit of Rs……………….(Rupees……………………). This certificate is issued without any guarantee or responsibility on the Bank or any of the officers.

 

For the Bank with Name & Seal



Part V

CLIENT'S CERTIFICATE REGARDING PERFORMANCE OF CONTRACTOR
(The cost of the work shall be more than Rs.100 lakh)

Name & address of the Client

Details of work executed by M/s./Shri

 

1.

Name of work with brief particulars

 

2.

Agreement No. and date

 

3.

Agreement amount

 

4.

Date of commencement of work

 

5.

Stipulated date of completion

 

6.

Actual date of completion

 

7.

Details of compensation levied for delay
(indicate amount) if any

 

8.

Gross amount of the work completed and paid

 

9.

Name and address of the authority under
whom works executed

 

10.

Whether the contractor employed qualified
Engineer/ Overseer
during execution of work.

 

11.

Quality of work (indicate grading)

Outstanding/ Very Good/
Good/ Satisfactory/ Poor

12.

Chiller Package unit installed

 

 

(i) Type

Screw/ Centrifugal

 

(ii) Capacity

_________TR

 

(iii) Whether the unit supplied by the contractor?

Yes/ No

13

(i) Did the contractor go for arbitration?

 

 

(ii) If yes, total amount of claim.

 

 

(iii) Total amount awarded

 

14.

Comments on the capabilities of the contractor.

 

 

(a) Technical Proficiency

Outstanding/ Very Good/
Good/ Satisfactory/ Poor

 

(b) Financial soundness

Outstanding/ Very Good/
Good/ Satisfactory/ Poor

 

(c) Mobilisation of adequate T&P

Outstanding/ Very Good/
Good/ Satisfactory/ Poor

 

(d) Mobilisation of manpower

Outstanding/ Very Good/
Good/ Satisfactory/ Poor

 

(e) General Behavior

Outstanding/ Very Good/
Good/ Satisfactory/ Poor

 

"Countersigned"

Signature of the Reporting officer* with Office Seal

Note: The report shall be addressed to The Regional Director, Estate Department, Reserve Bank of India, Bhubaneswar and all coloumns may be filled in properly.

* Officer of the rank of Superintending Engineer or equivalent.

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